Receiving Invoices
Email inbox
Every organization in Rekivo gets a unique email address where suppliers can send their e-invoices. Invoices sent to this address are automatically parsed, validated, and added to your inbox.
Tip: Your inbox address follows the format prefix@mail.rekivo.com. You can customize the prefix in your organization settings.
Rekivo processes incoming emails and extracts XML attachments (XRechnung UBL, XRechnung CII) as well as ZUGFeRD PDFs. Non-invoice attachments are ignored.
Manual upload
You can also upload invoices directly through the web interface. This is useful when you receive invoices through other channels.
- Click the upload button (or press N) to open the upload dialog.
- Drag and drop files or click to browse your file system.
- Multiple files can be uploaded at once.
Supported formats
Rekivo supports all major e-invoice formats compliant with the European norm EN 16931:
| Format | File type | Description |
|---|---|---|
| XRechnung UBL | XML | German e-invoice standard in Universal Business Language syntax. |
| XRechnung CII | XML | German e-invoice standard in Cross Industry Invoice syntax. |
| ZUGFeRD | PDF + XML | Hybrid format with a visual PDF and embedded XML data. Profiles from Comfort upward are EN 16931 compliant. |
| FatturaPA | XML | Italian e-invoice standard. Supported for receiving and viewing. |
File size limits
The maximum file size for uploads is 10 MB per file. This applies to both manual uploads and email attachments. If you need to process larger files, please contact support.